Districts 1200 & 1170

ENTRY

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Race Entry - Via a Rotary Bonded Athlete place

You can enter the 2009 UK Ironman 70.3 Triathlon charity team directly via the race site. Exceptionally via Rotary here on-line. Completion of the entry formalities requires the following:

1. Provision of a guarantee of your fund-raising commitment that you will raise a minimum of your pledged sum for the agreed charities.(Either £1000 or £2000 according to your selection options).

2. Payment of the Commitment Bond. (Note: The race entry fee paid when entering a charity place via the race site will constitute your commitment  bond and will be treated by Rotary as such .)

3. Full and correct completion of all mandatory fields in the on-line entry forms.

4. Your agreement to carry sponsorship for the Rotary UK Ironman 70.3 Triathlon nominated charities, or selection of your approved charity cause.

Note: If you have nominated your own preferred charity, funds raised will be split between your chosen charity and the Rotary UK Ironman 70.3 Triathlon nominated charities in the ratio 50% / 50%

5. When we have received your completed entry form and when we have either received payment of your Commitment Bond or you have paid your race fee through the race office you will receive acknowledgement of acceptance to a Rotary slot.

6. We will issue you with a unique reference code. (Note: this is not the reference issued when your payment is acknowledged). Y

7. When you have correctly and fully completed the official race entry form, the Ironman UK office will e-mail you a confirmation at which point you will know that your entry is on their records.

When all of the above steps have been completed your entry will be confirmed in the following ways:

Your name will appear in the confirmed competitors list to be displayed on the race Website. Please check the site. PLEASE NOTE: It is imperative that your e-mail address is properly completed on all on-line entry forms. E-mail is the primary method of keeping athletes up to date with the progress of their application, race news, charity news and any offers and the resolution of any processing problems.

 

Before progressing to the entry reservation and booking section we need your confirmation of two things:
 
  1. That you have read, understood and agree with (i) the Terms and Conditions as outlined in the legal page of this website (ii) The Waiver, Release and Indemnification form at the bottom of this form and (iii) The "Rotary Guaranteed Entry Place" scheme conditions also found at the bottom of this form
  2. That (subject to a place being available) if you prefer to raise funds for individual charity/ies  (in addition to the nominated RotaryUK Ironman 70.3 Triathlon nominated charities) which one/s you wish to choose Note: that only 25% of our allocated places are available for individual charity donations and it may be that when you proceed to the booking that these places may already have been taken.
So before you proceed to the reservation and booking section please answer the following questions and then click on the submit button to proceed.

Email address
Title
First name
Last name
Address
Country
Post/Zip Code
Daytime Phone
To enable us to provide the correct size of race wear please also complete the following (in imperial or metric).  
Height
Weight
Chest Size
Gender
My race wear preference is either Tri-Suit
or Tri Shorts and Tri Top  		  
 If you know the size you require please tell us here to save us trying to work out what will best fit you!
If you are pledging to raise £2000 minimum we shall contact you separately regarding wet suit sizes.  

I would prefer (subject to a place being available*) to raise funds for the following charity/ies

Leave as is if you are happy to support Solely Rotary UK Ironman 70.3 Triathlon 2009 Charities

* Only 25% of our available slots will be available for your own choice of charity/ies. You may find when you progress to the booking section that these have all been taken. In this case you may wish to opt for a Rotary UK Ironman 70.3 Triathlon 2009 Charities place and we will amend your application accordingly (you won't need to come back here to make the alteration).
If however, you specifically wish to raise funds for one of the individual charities and when you reach our booking area you find the only places still available are the Rotary Ironman  UK charity slots then please email us to see if there may be any possibility of your preference being made available. We cannot guarantee any more will be available but will help if we can.
Note: If selecting more than one hold down "Ctrl" button on keyboard after your first selection
If you have already entered the UK Ironman 70.3 Triathlon and have a confirmed race entry slot that you wish to swap for a charity slot then please indicate "Yes" here. ( if so you will not need to re-enter your details with the race office we will arrange transfer of your entry with them. 

  Yes

   No

 I wish to apply for a Rotary Guaranteed Entry Place in return for my pledge to raise and pass to Rotary a minimum of £1000 or £2000.

I understand that to obtain a Guaranteed place I must provide a "commitment bond" of £150 which is fully refundable when my pledged target is submitted to the Rotary Charity fund.  (Payment of a race fee to the race office will constitute payment of a commitment bond).
Any monies paid to us as with all monies raised will be held in an account that has been established solely to hold charitable funds raised in connection with the Ironman UK race and any ancillary fund raising events. The account is under the control of the Rotary Club of Sherborne. The club holds charitable status - Registered charity number 253064  The Rotary Club of Sherborne Benevolent Fund.

Note:
RETURN OF COMMITMENT BONDS & LIABILITY FOR COSTS OF ENTRY AND RACEWEAR.
Should you Withdraw from the race the following rules apply in respect to the return of the commitment bond.
1.a. If the withdrawal occurs as a result of an injury or illness causing permanent disability the Bond will be repaid in full.
1.b. If withdrawal occurs because of the death of a competitor the Bond will be repaid in full to the executors of your estate.
2.a. If the terms and conditions of entry to the race specify a date (hereafter referred to as the date) after which normal race fees become non-returnable but up to which they are returnable less an administration fee, the same date and rules will apply in relation to commitment bonds.
Withdrawal from the Triathlon notified to us up to "The Date" will trigger the return of the commitment bond less the administration fee as specified by amount on the official race site. For this to apply you must also notify the race office of your withdrawal. If you fail to do so by "the date" no part of the commitment bond can be returned as we will become liable to pay in full the race entry fee. If race wear has been issued by us for your personal use you will be invoiced for the full cost of this race wear less any balance remaining of the commitment bond after deduction of any administration fee. This is conditional upon you also having notified the race office in accordance with their terms and conditions.
2.b.Subsequent to "The Date" or if no date is specified: should you have been issued with race wear for your personal use you will be invoiced for the full cost of any racewear that has been provided to you and for any Entry Fee that may have been paid for your place.
(I) If no funds have been received into the charity fund then no part of the commitment bond will be returned or credited against any liabilities you may have with us.
(II) IIf non-returnable donations have been received into the charity fund the sums received will be taken into account in computing the amount of the commitment bond to be returned or the sum that may be due to reimburse the Charity funds for expenditure incurred in providing any race wear,  entry fee or other goods. The calculation of any sum to be returned or of any sum that may be due will  be undertaken by either the Rotary Management team or the Rotary Charities Manager for the Event.
3. Notification of withdrawal MUST be provided in writing and state the reason, by email or otherwise and received by us prior to "The Date" should that apply.
4. The return of commitment bonds to Athletes at a UK address will be by cheque or exceptionally by bank transfer, to athletes outside the UK it will be by individual arrangement

Event Waiver

WAIVER, RELEASE and INDEMNIFICATION FORM

 

In consideration of the acceptance of my entry to a Rotary Guaranteed Entry Place:

1. For myself, my executors, administrators, heirs, next of kin,

successors and assigns, I HEREBY:

a. Waive and release any and all claims that I may have against Rotary International, Rotary Great Britain and Ireland, Rotary District 1200 Rotary District 1170, The Rotary Club of Sherborne, any Rotary club, any Rotary events committee, their officers, members, volunteers, employees, agents and any one or more of them or their executors, administrators, heirs, next of kin, successors and assigns ("the releasees") including any and all claims for damage caused by the negligence of any of them, arising out of my participation in the event and its related activities, together with any costs including lawyers' fees that may be incurred as a result of any such claim whether valid or not, and

b. Indemnify and hold harmless the releasees and each of them against any such claim that I or my guests or any one or more of my of their executors, administrators, heirs, next of kin, successors and assigns may have or assert and against any costs including lawyers' fees with respect thereto.

2. I hereby acknowledge that participation in the Ironman UK
Triathlon competitions carries with it potential hazards. I therefore release Rotary International, Rotary Great Britain and Ireland, Rotary District 1200, Rotary District 1170, The Rotary Club of Sherborne, its event committees, their officers, members, volunteers, employees and sponsors of any liability resulting from injury or death during the event and its related activities.

 

By submitting this form I confirm That  have read, understood and agree with:

(i) the Terms and Conditions as outlined in the legal page of this website
(ii) The Waiver, Release and Indemnification form above and
(iii) The "Rotary Guaranteed Entry Place" scheme conditions above

 

Provided you are not on the list of "barred" entrants, by submitting this form you will automatically reserve yourself a place subject to your race entry fee having been paid or other  receipt of your funds. Please click on submit to continue with your registration

Thank you for filling out our Entry Form preliminary details.
To return to the 70.3 UK Ironman race entry site and secure an entry place click submit.

If you need to reach us, please email  admin@rotary-ukironman70-3 alternatively, you can call on 01935 817110 (International +44 (0)1935 817110) or fax us on  +44 (0)1963 251701 or write to us at  Sherwoods, Greenhill ,Sherborne, Dorset, DT9 4HF,

Country of Domicile: United Kingdom.

admin@rotary-ukironman70-3.org